Booking
Conditions
BOOKING
CONDITIONS
1. All bookings are made with Adventure Peaks Limited
Registered Company, Number 4063174 (hereinafter
referred to as the Company) whose registered office is
Central Buildings, Ambleside, Cumbria LA22 9BS, United
Kingdom, whose director is David Pritt.
2. The company is Fully Bonded in compliance with the
EC Directive on Package Travel, Package Holidays and
Package Tours and holds an Air Travel Organiser’s Licence
(ATOL), licence No. 5882.
3. The terms and conditions of all agreements made with
the Company shall be subject to, and governed by, English
Law.
4. In order to make a booking, book online or complete and
sign the Booking Form and post it to Adventure Peaks Limited
with your deposit of £400 (£750 for Denali and Carstensz, £1000 for 8000m peaks and £3000 for Vinson),£120 for UK
courses. Unless the trip is full you will receive confirmation of
booking and further details.
Extensions to expedition itineraries can be purchased
separately and are subject to a separate deposit of £200
per person, Galapagos £400 per person per extension.
5. An interim deposit to the same value is due 4 months
before departure and the remaining balance is due 2
months before departure (Mt. Vinson & Denali 6 months
and 4 months before departure). No interim deposit is
required or British & Alps based courses - the balance is
due 1 month before the course begins. It is important to
be aware that once your deposits are paid, should you
wish to cancel at any time thereafter, the deposits are
non-refundable. In addition the cancellation penalties
detailed below will be applied. It is strongly recommended
that you have suitable cancellation insurance coverage
from the time of booking.
6. If the Interim deposit or balance is not received by the
specific date, we reserve the right to take the payment
from your card or cancel your booking and your deposits
will be forfeited, unless the Company Director has agreed
a delay in your payment.
7. Cancellation of a trip by the Company will entitle you
to a refund of the full cost of your trip, unless cancellation
has been forced by unforeseen government intervention
in which case actual costs incurred by the Company will be
subtracted from any refund due. No other compensation
will be allowable.
8. Cancellation of bookings must be notified in writing.
Cancellation charges are set out below, based on the date
of receipt of written notification:
More than 8 weeks before departure - loss of deposit and
loss of interim deposit
6-8 weeks 60% of total trip cost
4-6 weeks 80% of total trip cost
less than 4 weeks 100% of total trip cost
For Denali and Mount Vinson the cancellation charges are:
More than 120 days before departure - loss of deposit
90 - 120 days loss of deposit and
loss of interim deposit
less than 90 days 100% of total trip cost.
9. Whilst every effort will be made to adhere to the
planned itinerary, it must be realised that in this type
of adventurous travel, changes to the itinerary may
occur for which the Company accepts no responsibility,
however caused. The Company will make every effort
to inform you of any change, as we know of each
change before departure. Your final itinerary may differ
in respect of the places where you stay overnight. In
particular it may be necessary to alter your itinerary
at short notice due to adverse weather, mountain
conditions, client or leader illness, road conditions,
or to operating conditions imposed by owners and
operators of accommodation, facilities, aircraft, vessels
and other forms of transport. Should such conditions
involve clients in extra costs such as accommodation,
transportation and meals, such costs should be borne
by the client.
10. All international flights are on scheduled national
carriers. At the time of going to print, we are unable to
name the airline or the type of aircraft. Flight details
will be sent to you within one month of your departure.
11. If you book to join an expedition on a ‘land only’
basis, the Company cannot accept any responsibility
for any of the travel arrangements that you make in
order to join the expedition. The Company accepts no
financial liability that may arise from any enforced
change to your travel plans due to any alteration of
the expedition dates, the itinerary or its cancellation,
howsoever caused. You are advised to book
transferable, refundable travel tickets with no penalties
should a cancellation be necessary.
12. The Company cannot be held responsible for
any missed connecting transport that was booked
independently of the Company.
13. We reserve the right to cancel any expedition
which does not have sufficient people taking part to
make it financially viable. If an expedition is likely to be
cancelled under such circumstances, we undertake to
inform you as soon as possible, but this may occur after
final balances have been taken.
14. Anyone booked onto an expedition cancelled by
The Company will be entitled to a full refund of the
fees paid to the Company for that expedition. No other
compensation will be allowable.
15. The Company may for operating reasons adjust
advertised departure and return dates by 24 hours,
even after bookings have been accepted.
16. Our Expedition Leaders will do their utmost to
ensure that any problems are solved for the benefit
of the group as a whole. Signing the booking form
signifies your acceptance of the Leader’s authority to
make decisions affecting the group or individuals. For
instance, he/she may require an individual to leave the
group if he/she believes that person’s health is at risk,
if an illegal act is committed, or their behavior becomes
detrimental to the safety, enjoyment or well-being of
the group. Should the Leader take such action, that
person would not be entitled to any refund.
17. The company reserves the right to change the
advertised expedition leader. For group departures
with less than four people we may just use a local
expedition/trek leader.
18. Most of our expeditions and treks involve going
to high-altitude and carry an inherent risk of altitude
illness. Likewise most of our trips visit remote locations
with limited infrastructures where the risks to health
are increased and the ability to treat injury or illness
effectively is reduced. You must also understand
climbing, mountaineering and trekking are hazardous
activities with a risk of serious injury or death. The
Company will not be liable for any uninsured losses of
your property.
19. On assessing the conditions expected to be
encountered in the mountains or the abilities of the
team members, your Expedition Leader may decide to
change any aspect of the trip, if he/she believes that
to continue with the itinerary would place anyone at
undue risk.
20. Most expeditions have days in the itinerary that are
included to provide flexibility in case of bad weather or
other delays, and thereby increases the chance of your
main objective being achieved and for the expedition to
be successful. If these days are not needed in order to
achieve the aim of the expedition and the team decides
to return from the mountains early, any additional
costs incurred by you and associated with extra hotel
nights, or services that would not otherwise have been
provided nor were given in the published itinerary,
must be met by you at the time.
21. The Company cannot be made liable for the
consequences of strikes, industrial action, wars,
riots, sickness, quarantine, government intervention,
weather conditions, or other untoward occurrences.
22. To take part in one of our expeditions or
courses you must be covered by adequate
insurance for the complete duration of the trip.
Your insurance must include cover for: medical
expenses, injury, death, cost of repatriation, search
and helicopter evacuation. If in the event of an
emergency medical rescue or evacuation from a
trip of you the client, either by foot, helicopter or
otherwise, the responsibility for the payment of
such costs will lie with the client. Any subsequent
costs for expenses such as hotels, food, transport
etc shall be borne by the client. It is imperative
that the client ensures adequate insurance is
in place before departure. Companies like Ault
Insurance have pre approved our expeditions and
treks to provide cover.
23. Adventure Peaks representatives, other than
the Director of the Company, are not entitled to
promise refunds for whatever reason, and the
Company will not be bound by any such promise.
24. A client leaving an expedition at any stage, for
whatever reason, will not be entitled to any refund
or compensation unless agreed by the Director of
The Company.
25. Trip prices are based on an exchange rate of
US$1.65/Euro 1.1 - UK£1 and operating costs at the
time of booking. The Company reserves the right
to levy fuel and/or currency surcharges following
significant currency fluctuations or operating
costs beyond our control. We sincerely hope
that surcharges will not be necessary, but in the
unlikely event that they are, you may cancel your
booking without penalty if the surcharge amounts
to more than 10% of the cost of the trip.
26. The Brochure prices stated beyond December
2010 should be seen as indicative and may be
subject to minor changes. You may cancel your
booking without penalty if the cost of your holiday
increases by more than 10% from the original
advertised price.
27. Any air travel that is part of any trip is subject
to the conditions as stipulated by the airline
concerned and liability is limited in accordance
with International Convention.
28. If the UK Foreign Office does not issue advice
against travel, and you decide not to travel on the
basis of a perceived threat or hazard, howsoever
formed, this will be interpreted as a voluntary
cancellation and the charges set out in booking
condition 8 applied.
29. Non-UK Nationals should consult their own
government for advice on travel to the destination
country and all countries transited en route. The
Company will however be governed by advice from
the UK Foreign Office.
30. Adventure Peaks Limited is in the business to
help people realise their goals. We undertake to
do all in our power to help make your involvement
with Adventure Peaks Limited positive and
rewarding.
31. Having made every effort to ensure correctness
of this brochure, we cannot be held responsible for
any inaccuracies.
32. The Company can use photographs supplied
by its leaders or members of the expedition for
future marketing and publishing without further
permission from those featured on the images.
33. On advancement of deposit for a booking
on any of our trips or expeditions the client
acknowledges that he/she has read and
understands the above booking conditions and
agrees to be bound by them.
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